Conference rooms in hotels
One of the main tasks in organizing business events is to find a suitable venue for their holding. Very large companies can have their own site. Medium, and even more so small businesses, cannot afford it. In addition, even if you have your own venues, the format of the event sometimes forces you to search for a more suitable place. And then hotels with their own conference rooms come to the rescue.
Conference rooms in hotels are usually used for conventions, seminars, trainings, and forums. in most cases, half of the participants in such events come from abroad or from regions. Therefore, it is very convenient to rent, along with a conference room, hotel rooms to accommodate visiting guests.
In addition to the premises themselves, hotels usually provide many related services. For example, technical support, catering, entertainment and sightseeing programs. Similar services can be collected in “packages” with different configurations or provided independently of each other.
The events held in the conference rooms of the hotels are conditionally possible for several groups.
Major status events (international, intersectoral, etc.) with the participation of more than 100 people.
Medium-sized events are usually held with the participation of 40 to 150 people. Usually these are medium-sized congresses or conferences. Also, such sites can be used as additional ones during large forums.
Small-sized events are designed for 10-40 people. It can be negotiations, meetings, congresses. Very often, training is suitable for such sizes.
When renting conference rooms in a hotel, you need to pay attention to the following details:
transport accessibility of the venue, distance from the metro;
the conference hall should be located separately from rooms, other halls, any crowds that are not related to your event;
it is desirable that the hall has a lobby, so that the participants do not interfere with each other, and there is enough space;
it is desirable to have auxiliary rooms where you can place the organizing committee, store the equipment brought, etc.
Leasing of conference rooms is a mutually beneficial cooperation. For hotels, this is not only a direct profit from rent, but also an increase in loyalty, the sale of additional services. And for the tenant it is a high professional level and care for the participants in the events.